Hotelbyemail.com respects the concerns you have with respect to the circulation of personal information and feel it is important you fully understand the type of information we collect from you when you visit our Web sites, why we collect that information, its intended use, and your ability to dictate what information we’re allowed to collect and how it can be used. Please read the following sections carefully, and feel free to contact us if you have any concerns about what is being said and any omissions you feel should be part of this section. We also strongly suggest you refer to this section periodically for changes or updates.

The collection of your personal information allows Hotelbyemail.com to offer services relevant to your location and your buying/selling needs. Further, if you win one of our contests, it allows us to reach you and arrange for prize pick-up or delivery. It also allows us to send you by e-mail, at times and under circumstances dictated by you, information you had previously requested or approved.

If information is ever requested for any other purpose, you will be immediately notified by e-mail when such information is requested and explicitly informed of its intended use. You will, of course, have to grant permission for that information to be shared.

The collection and processing of personal information takes place under very precise conditions and at specific times. When requesting information from one of our dealer members or when posting a used vehicle listing, you are asked to provide Hotelbyemail.com with a name, postal address, e-mail and other personal information through an online form. At these times, Hotelbyemail.com will explicitly advise you how the information you are submitting will be processed and that it will be subject to a host of data collection practices (including saving, storing, editing, detailing, archiving and destruction). Hotelbyemail.com also provides, within reasonable limits, means for you to verify the accuracy of the information you supply and gives you the ability to update it as often as you see fit. As well, Hotelbyemail.com will also ask you if you wish to receive information on other services, contests or news about Hotelbyemail.com and its sponsors, partners and clients. You are always given the option to decline any offers and have the ability to end your subscription to any previously requested services at any time.

The information you provide to Hotelbyemail.com dealer members is collected through an online form and stored in a database by Hotelbyemail.com. It is used strictly in the processing of the information requests you make to the dealers and the information is never used to send you unsolicited materials from the dealer member or Hotelbyemail.com, without your expressed consent at the time you submit the form.

It should be noted, though, that Hotelbyemail.com contains links to third-party Web sites, provided solely for viewers’ convenience, outside Hotelbyemail.com. Hotelbyemail.com has no control over these third-party sites and does not accept liability for these sites at any time. Consequently, personal information you provide to a Web site outside Hotelbyemail.com is subject to the privacy protection policies of that site and not those of Hotelbyemail.com. Therefore, Hotelbyemail.com cannot be held responsible at any time, in the event of abuse by such sites. We strongly urge you to familiarize yourself with the privacy protection policies of all third-party sites you choose to enter.

In addition, there are risks associated with the supplying of personal information in a forum. In all cases, these are not covered by the privacy protection policy of Hotelbyemail.com since it is up to the individual to decide if and to whom this information is supplied. Thus, you should exercise the utmost caution in supplying personal information through these means, and you do so at your own risk. Information supplied in this manner may be collected by third parties without your expressed consent, and used at their discretion. In other words, if you choose to provide personal information online and the general public can access this information, you may receive unsolicited materials from third parties. Hotelbyemail.com declines all responsibility in this regard, and urges you to remain cautious and vigilant in your online dealings.

Also, please see the section on "cookies" further down.

Personal information collected by Hotelbyemail.com and its dealer members is used for the sole purpose of offering you relevant content, tools and advertising based on your indicated preferences, allowing you to make the most of our services each time you visit our sites.

Hotelbyemail.com dealer members have access to your information only to send you the content you initially request, and have access to a pool of viewers of which you may be a part, in order to tailor their services better to specific locations and/or demographics. Hotelbyemail.com dealer members never have access, at any time other than when they are sending you the information you requested, to your personal information and are not permitted to duplicate it or store it. Only Hotelbyemail.com can store and access your personal information at any time.

Contrary to the above, Hotelbyemail.com may disclose your personal information upon request by a legal authority or in good faith when such action is deemed necessary in order to:

• abide by applicable laws or regulations or to intervene in a lawsuit against Hotelbyemail.com;
• protect or defend the legal or property rights of Hotelbyemail.com or those of its dealer members or users; or
• under extreme circumstances, protect the personal safety of Hotelbyemail.com users or the safety of the general public.

Your personal information can only be accessed by Hotelbyemail.com and all personal information collected is stored in server sectors that are inaccessible to the public, for protection against its loss or unauthorized use. To further this protection, Hotelbyemail.com servers are equipped with firewall technology. Despite these measures, and given that no technology is completely foolproof, there will always remain a certain amount of risk that your personal information may be disclosed, without your consent, unintentionally and without fault on the part of Hotelbyemail.com. Hotelbyemail.com declines any responsibility in the event that such confidential information is disclosed, unless caused by negligence on the part of Hotelbyemail.com.

Children are increasingly using the Internet and discovering its many advantages. However, as is the case in many other environments, their greater vulnerability usually makes them easier targets for crime and exploitation. We urge you to monitor the Internet use of your children and provide them with guidance on security and recommendations based on common sense. Such measures will often prevent your children from being exposed to offensive content, or from becoming victims of harassment or other criminal acts.

Hotelbyemail.com urges you, as a parent, to exercise a reasonable amount of supervision of Internet use by your children. They should be taught to never give out personal information, such as name, address or phone number, on any Internet forum or chat room. They should also be encouraged to share their concerns with you in the event they receive disturbing or provocative messages.

These recommendations will help your children use the Internet in an informed fashion and allow them to fully benefit from the learning and development possibilities that exist online.

The use of cookies on the Web has become standard practice and most Internet browsers accept them by default. You may, at any time, change your browser preferences to disallow the use of cookies (however, in so doing, you may be unable to access the full features of certain sites) or delete some or all of the ones your browser has stored.

"Cookies" are little bits of information sent to your computer when you visit a Web site. They are saved, either temporarily or permanently, on your hard drive, leaving a trace of your passage. In many cases, a "cookie" allows you to navigate through a site without having to enter the same information continuously. "Cookies" are harmless and can be deleted at any time by you. If you return to a site that needs that "cookie", a new one will be set at that time.

The information in a "cookie" can include such things as the date and time of your last visit, a given answer to an online question, your location (usually by postal code), personal information, etc.

Hotelbyemail.com uses cookies in two ways — (1) to monitor traffic, anonymously, on its Web sites in order to estimate the size of our audience (this allows us to determine the total number of repeat visits to Hotelbyemail.com); and, (2) to offer services (such as used-car or service department searches) relative to your location.

While the information cannot be used to identify a visitor, cookies provide relevant data for our marketing department. The information enables us to inform our sponsors of the total number of visitors to each of our sites, the length of each visit, and the general area in which they live or work. In turn, this allows our sponsors to measure the probable or actual impact of their advertising. Though this information helps us determine our ad rates and helps our sponsors buy ad space, it does not allow them to identify you individually.

In some instances, Hotelbyemail.com uses cookies to offer you personalized services such as speciality content, personalized bulletins, etc. To access these services, Hotelbyemail.com asks that you complete online forms, supplying certain personal information along with your online content preferences. Upon registration, and by allowing us to remember certain information, a cookie file is created and stored on your computer, enabling us to "recognize" you every time you visit.

We hope this information has provided you with a better understanding of our strict privacy protection policies. Please note that Hotelbyemail.com reserves the right to modify these policies at any time. Thus, we invite you to periodically consult this section for possible updates and changes.